Our Data Protection Policy


The General Data Protection Regulation (GDPR) seeks to protect and enhance the rights of data subjects. These rights cover the safeguarding of personal data, protection against the unlawful processing of personal data and the unrestricted movement of personal data within the EU. It should be noted that GDPR does not apply to information already in the public domain.

What we use your data for

GPAF uses the information collected from you in order as part of running the festival only. Some personal data may be collected about you from the forms and surveys you complete, from records of our correspondence and phone calls and details of your visits to our website, including but not limited to personally identifying information like Internet Protocol (IP) addresses. GPAF may from time to time use such information to identify its visitors. GPAF may also collect statistics about the behavior of visitors to its website.

GPAF’s website uses cookies, which is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. WordPress.org uses cookies to help GPAF identify and track visitors and their website access preferences. GPAF website visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using GPAF’s website.

Any information GPAF holds about you encompasses all the details we hold about you and any sales transactions including any third-party information we have obtained about you from public sources and our own suppliers such as Paypal.

GPAF will only collect the information needed so that it can provide you with information in order to operate the festival.

Legal basis for processing your data


  • Operate the day to day administration of running the Godalming Performing Arts Festival.
  • To comply with our obligations under safeguarding legislation.


Through agreeing to this privacy notice you are consenting to GPAF processing your personal data for the purposes outlined. You can withdraw consent at any time by emailing us through the contact us page.


GPAF may on occasions pass your Personal Information to third parties exclusively to process work on its behalf. GPAF requires these parties to agree to process this information based on our instructions and requirements consistent with this Privacy Notice and GDPR.

GPAF do not broker or pass on information gained from your engagement with the agency without your consent. However, GPAF may disclose your Personal Information to meet legal obligations, regulations or valid governmental request.

Retention Policy

GPAF will process personal data during the duration of the Festival and will continue to store only the personal data needed for five years after the Festival you have entered has completed to meet any legal obligations. After five years any personal data not needed will be deleted.

Your rights as a data subject

At any point whilst GPAF is in possession of or processing your personal data, all data subjects have the following rights:

  • Right of access– you have the right to request a copy of the information that we hold about you.
  • Right of rectification– you have a right to correct data that we hold about you that is inaccurate or incomplete.
  • Right to be forgotten– in certain circumstances you can ask for the data we hold about you to be erased from our records.
  • Right to restriction of processing– where certain conditions apply you have a right to restrict the processing.
  • Right of portability– you have the right to have the data we hold about you transferred to another organisation.
  • Right to object– you have the right to object to certain types of processing such as direct marketing.
  • Right to object to automated processing, including profiling– you also have the right not to be subject to the legal effects of automated processing or profiling.

In the event that GPAF refuses your request under rights of access, we will provide you with a reason as to why, which you have the right to legally challenge.

GPAF at your request can confirm what information it holds about you and how it is processed.

You can request the following information:

  • Identity and the contact details of the person or organisation (GPAF) that has determined how and why to process your data.
  • Contact details of the data protection officer, where applicable.
  • The purpose of the processing as well as the legal basis for processing.
  • If the processing is based on the legitimate interests of GPAF or a third party such as one of its clients, information about those interests.
  • The categories of personal data collected, stored and processed.
  • Recipient(s) or categories of recipients that the data is/will be disclosed to.
  • How long the data will be stored.
  • Details of your rights to correct, erase, restrict or object to such processing.
  • Information about your right to withdraw consent at any time.
  • How to lodge a complaint with the supervisory authority (Data Protection Regulator).
  • Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
  • The source of personal data if it wasn’t collected directly from you.
  • Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.

To access what personal data is held, identification will be required

GPAF will accept the following forms of ID when information on your personal data is requested: a copy of your national ID card, driving license, passport, birth certificate and a utility bill not older than three months. A minimum of one piece of photographic ID listed above and a supporting document is required. If GPAF is dissatisfied with the quality, further information may be sought before personal data can be released.

All requests should be made to the webmaster through the contact us page.


In the event that you wish to make a compliant about how your personal data is being processed by GPAF or its partners, you have the right to complain to the Data Protection Officer. If you do not get a response within 30 days you can complain to the Data Protection Regulator.

The details for each of these contacts are:

GPAF Data Protection Officer: Please e-mail the webmaster through the contact us page.

Data Protection Regulator

Information Commissioner’s Office: https://ico.org.uk